Payroll Analyst

Company: Clean Energy Fuels
Location: Newport Beach
Posted on: May 25, 2023

Job Description:

Summary
Ability to analyze and resolve process and system related problems, develop root cause analysis and implement corrective actions. Candidate may have some experience with vendor management to help ensure timely and accurate payroll processing, garnishments compliance and payroll tax filing. Must be able to manage multiple priorities in a fast-paced environment while working under minimal supervision.

Salary Range: $45,000 - $75,000 DOE

Essential Duties and Responsibilities:
Data input of payroll related items into current payroll and timekeeping systems.
Download data from timekeeping system.
Perform payroll processing.
Generate and analyze biweekly, monthly, quarterly, and annual payroll reports utilizing the current payroll system.
Compile Ad Hoc reporting for executive team, managers, and other requesting departments.
Review and analyze quarterly tax filings and year-end W-2's from current payroll system and make adjustments as necessary.
Analyze and prepare monthly and annual reports of company paid fuel usage for W-2 reporting including sending letters to employees.
Perform research on payroll related issues, including but not limited to tax withholding, overtime, 401(k) deferrals, loans, LOA's, garnishments and COBRA for various states.
Keep abreast of current SOX controls and compile audit data for auditors.
Assist with audits, month end closing and special projects as assigned.
Other duties as assigned;

Supervisory Responsibilities
This position has no supervisory responsibilities.

Qualifications
Minimum of five years progressive payroll experience with a large or mid-level public company with 500+ employees is preferred.

Education and/or Experience
Minimum of high school diploma is required. A four-year degree is preferred but not required if 5+ years of related experience applies.

Strong knowledge of multi-state wage and hour and tax laws.

Familiarity with calculation of income in connection with disqualifying dispositions of Incentive Stock

Options and Non-Qualifying Stock Options for W-2 year-end reporting.

Demonstrated ability to meet deadlines in a fast-paced environment.

Proven inclination to implement successful solutions.

High level of integrity & confidentiality.

Develop and document payroll process and procedures

APA participation required

Language Skills
English language, spoken and written is required. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information or training in one-on-one and group situations to other employees and managers of the organization and clients.

Mathematical Skills
Ability to calculate figures and amounts such as commissions, percentages, and balances. Ability to apply concepts of basic algebra.

Reasoning Ability
Ability to apply understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several interacting variables in standardized payroll situations

Computer Skills
Advanced computer skills including; MS Word and Excel.

Certificates, Licenses, Registrations

Competencies
To perform the job successfully, an individual should demonstrate the following behaviors:

Quality: Consistently produces high quality work (accurate, neat, and thorough). Strives to improve productivity, processes, and quality. Demonstrates strong knowledge and skills related to the job. Presents a professional image with dress, demeanor, and manners. Maintains clean workspace and company equipment. Safety is a high priority; performs job safely.

Communication: Communicates clearly, concisely, effectively, professionally and timely.
Exhibits good listening and comprehension skills. Keeps others appropriately informed and shares ideas even when unpopular. Listens to what others have to say. Maintains open and active communication with colleagues. Effectively uses knowledge and experience in asking, probing, and anticipating issues to ensure quality is provided.

Teamwork: Fosters the spirit of working with each other. Displays respect, courtesy, politeness, tact, and openness. Handles conflict in an appropriate and professional manner. Builds relationships, promotes cohesiveness, models collaboration with others. Considers impact and issues for our customer and other departments. Engages other impacted departments early for solutions.

Persistence: Develops workable alternatives and solutions. Exhibits persistence in following assignments through to completion. Promotes process improvements.

Reliable: Responds in a timely manner. Is honest, ethical, value-driven, and trustworthy. Keeps commitments made, completes assignments, and meets deadlines. Accountable--Takes responsibility for own actions and performance. Meets attendance and punctuality guidelines. Available and accessible.

Entrepreneurial: Takes initiative and appropriate action. Is engaged and committed to achieving the company's mission. Pursues better ways to get things done and takes appropriate risks. Keeps up to date with competitor information and market trends. Controls costs and thinks in terms of profit, loss, and benefit. Is committed to the satisfaction of customers.

Leadership: Provides clear direction around a vision. Creates actionable plans and is proactive & anticipatory. Demonstrates innovative approaches and solutions. Is an example for employees and others. Accepts responsibility for individual and team performance. Makes appropriate and timely decisions and takes action on decisions. Sets clear and reasonable performance expectations. Motivates and empowers others. Delegates tasks appropriately. Recruits staff of a high caliber. Provides feedback to subordinates that are timely and direct. Recognizes subordinates for their contributions and effort. Encourages continuous growth and learning in others. Shows respect for others and their ideas. Helps others manage through change.

Passion: Is excited and creates enthusiasm about the company's future. Promotes a sense of company pride. Displays sense of pride in the department and its contributions. Displays passion for the job.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk and sit. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Always practice good judgment and refer to the safety guidelines.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Always practice good judgment and refer to the safety guidelines.

The noise level in the shared work environment is usually moderate.

Email resume to: Patty.Roberts@cleanenergyfuels.com

Keywords: Clean Energy Fuels, Newport Beach , Payroll Analyst, Accounting, Auditing , Newport Beach, California