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Office Administrator

Company: RSI Holding LLC
Location: Newport Beach
Posted on: January 20, 2023

Job Description:

Job DescriptionOpportunityRSI Holding LLC is currently conducting a search for a Receptionist/Office Administrator for our Newport Beach, CA office.This position is responsible for providing day to day organization and administrative support to ensure efficient operation of our office.Responsibilities:

  • Answer incoming calls and welcome guests in a professional manner
  • Responsible for incoming and outgoing mail and deliveries, sorting and distributing mail
  • Responsible for general office administration including maintaining the kitchen, conference rooms and all common areas
  • Facilitate onsite meetings and meals, including conference room scheduling and setup/take down
  • Liaison with building management for all maintenance requests, large deliveries, etc.
  • Manage floor security and parking access (transponders, fobs, door codes, keys)
  • Effectively order and manage all office supply inventories
  • Maintain office equipment (copiers, phones, printers, mail meters, televisions, etc.)
  • Maintain vendor contracts and reconcile/approve vendor invoices
  • Provide administrative assistance as needed to staff
  • Work collaboratively with IT in ordering computers, accessories, and supplies as well as assist with troubleshooting technology related issues
  • Coordinate onsite and remote safety, compliance and other training for office, including AED and CPR Certification
  • Offsite errands as needed
  • Other duties as required by business needsRequired Qualifications:
    • Minimum of three years of experience in a similar role
    • Minimum Associates Degree or equivalent
    • Must possess excellent interpersonal and written and verbal communication skills
    • Strong time management, organizational and problem solving skills
    • Must be a self-starter capable of anticipating needs and taking on and prioritizing multiple tasks with little direction or supervision
    • Attention to detail and follow-through
    • Ability to contribute positively as part of a team
    • Proficient in Microsoft applications including Word, Excel, and Outlook
    • Ability to be flexible to adapt and act quickly when urgent matters require it
    • Ability to exercise discretion and maintain strict confidentiality
    • High level of professionalism and positive attitude
    • Comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
    • Reliable transportation and current vehicle insurance
    • Ability to regularly lift 25 pounds Benefits
      • Health insurance
      • Dental insurance
      • Vision insurance
      • Paid time off
      • 401(k)
      • 401(k) matching
      • Flexible spending account
      • Life insurance
      • Disability insurance
      • Paid reserved parkingSchedule: Monday-Friday 8:00 a.m. to 5:00 p.m.Job Type: Full-timePay: $25.00 - $29.00 per hour, commensurate with experience

Keywords: RSI Holding LLC, Newport Beach , Office Administrator, Administration, Clerical , Newport Beach, California

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