Office Administrator

Company: RSI Holding LLC
Location: Newport Beach
Posted on: January 20, 2023

Job Description:

Job DescriptionOpportunityRSI Holding LLC is currently conducting a search for a Receptionist/Office Administrator for our Newport Beach, CA office.This position is responsible for providing day to day organization and administrative support to ensure efficient operation of our office.Responsibilities:

• Answer incoming calls and welcome guests in a professional manner
• Responsible for incoming and outgoing mail and deliveries, sorting and distributing mail
• Responsible for general office administration including maintaining the kitchen, conference rooms and all common areas
• Facilitate onsite meetings and meals, including conference room scheduling and setup/take down
• Liaison with building management for all maintenance requests, large deliveries, etc.
• Manage floor security and parking access (transponders, fobs, door codes, keys)
• Effectively order and manage all office supply inventories
• Maintain office equipment (copiers, phones, printers, mail meters, televisions, etc.)
• Maintain vendor contracts and reconcile/approve vendor invoices
• Provide administrative assistance as needed to staff
• Work collaboratively with IT in ordering computers, accessories, and supplies as well as assist with troubleshooting technology related issues
• Coordinate onsite and remote safety, compliance and other training for office, including AED and CPR Certification
• Offsite errands as needed
• Other duties as required by business needsRequired Qualifications:
  • Minimum of three years of experience in a similar role
  • Minimum Associates Degree or equivalent
  • Must possess excellent interpersonal and written and verbal communication skills
  • Strong time management, organizational and problem solving skills
  • Must be a self-starter capable of anticipating needs and taking on and prioritizing multiple tasks with little direction or supervision
  • Attention to detail and follow-through
  • Ability to contribute positively as part of a team
  • Proficient in Microsoft applications including Word, Excel, and Outlook
  • Ability to be flexible to adapt and act quickly when urgent matters require it
  • Ability to exercise discretion and maintain strict confidentiality
  • High level of professionalism and positive attitude
  • Comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
  • Reliable transportation and current vehicle insurance
  • Ability to regularly lift 25 pounds Benefits
    • Health insurance
    • Dental insurance
    • Vision insurance
    • Paid time off
    • 401(k)
    • 401(k) matching
    • Flexible spending account
    • Life insurance
    • Disability insurance
    • Paid reserved parkingSchedule: Monday-Friday 8:00 a.m. to 5:00 p.m.Job Type: Full-timePay: $25.00 - $29.00 per hour, commensurate with experience

Keywords: RSI Holding LLC, Newport Beach , Office Administrator, Administration, Clerical , Newport Beach, California