Administrative Partner

Company: Illumina
Location: San Diego
Posted on: May 10, 2025

Job Description:

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Position Summary

Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.

• This person must reside in San Diego and commute 3 days/week to our corporate HQ.
  
  Responsibilities
  
  
  • Reports to two or more VPs and/or above and typically supports a department, function or site.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.
  • Prepares reports by collecting and analyzing information.
  • Answers, screens and directs telephone calls.
  • Provides information by answering questions and requests.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Organizes, reconciles and submits expense reports in Concur.
  • Acts as an ambassador for Illumina - internally & externally, exhibiting a positive attitude and living our values.
  • Demonstrates strong business partnership with multiple departments, functions, sites or leaders.
  • Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
  • Implements practices to increase productivity and where appropriate, effectively manages communications.
  • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
  • Handles details of a highly confidential and critical nature.
  • Organizes and plans a variety of events including conferences and meetings.
    
    Requirements
    
    
    • Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
    • Ability to demonstrate professional presence to engage effectively with customers/partners at executive level.
    • Must have a high level of proficiency in Outlook, Word, Excel and Power Point.
      
      Experience
      
      
      • Typically requires a minimum of 4 - 6 years of related experience
        
        The estimated base hourly range for the Administrative Partner role based in the United States of America is: $38.89 - $58.31. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. Compensation decisions are dependent on several factors including, but not limited to, an individual's qualifications, location where the role is to be performed, internal equity, and alignment with market data. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.
        
        At Illumina, we strive to foster a diverse and inclusive workplace by cultivating an environment in which everyone contributes to our mission. Built on a strong foundation, Illumina has always been rooted in openness, collaboration, and seeking alternative views and perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and demonstrate our collective commitment to diversity and inclusion in the communities we live and work. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. If you require accommodation to complete the application or interview process, please contact accommodations@illumina.com. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.
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Keywords: Illumina, Newport Beach , Administrative Partner, Administration, Clerical , San Diego, California