Facilities and Operations Assistant (Administrative Support Assistant II)

Company: San Diego State University
Location: San Diego
Posted on: April 1, 2026

Job Description:

Position Summary The Facilities and Operations Assistant plays a key role in supporting the successful execution of SDSU Athletic Department events and daily facility operations. As part of the Athletic Event Management/Facilities and Operations team, this position helps coordinate logistics, manage administrative processes, and ensure athletic venues are organized, prepared, and event-ready. From vendor coordination and facility scheduling to credential distribution and game contract administration, this role contributes directly to the smooth delivery of intercollegiate athletics events. This is an exciting opportunity for an organized, detail-oriented professional who thrives in a fast-paced sports environment and enjoys supporting high-visibility athletic programs. Key Responsibilities Assist with planning and coordination of athletic events, including vendor management, facility scheduling, and sport-specific game operations. Support administrative processes such as credential distribution, game contract preparation, and championship hosting logistics. Monitor and assist with budget tracking, inventory control, and procurement-related tasks. Provide lead direction to student workers and event staff as assigned. Ensure compliance with departmental policies, NCAA regulations, and event management best practices. Why Join Us? Be part of a dynamic athletics environment supporting Division I programs and high-profile events. Gain hands-on experience in event management, facilities operations, and athletic administration. Work collaboratively with coaches, staff, vendors, and campus partners. Contribute to the success and professionalism of SDSU’s athletic events. Join a team committed to excellence, organization, and student-athlete support. Position Information This is a full-time (1.0 time-base), benefits eligible, temporary position with an anticipated end date of December 31, 2026, with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. ( Ability to work a flexible schedule including evenings and weekends ) The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 500 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club, Administration, Athletic Medicine, Business Office, Compliance, Corporate Sales, Development, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. For more information regarding the Athletics Department, click here . Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications Six months to one year of experience in an intercollegiate athletics or professional sports environment, especially in a facilities/operations support role. Experience in leading students or other workers. Ability to plan, organize, and schedule athletic activities. Experience with athletic contest agreement preparation. Experience with preparing championship bids and/or hosting championships. Working knowledge of budget policies and procedures. Experience with Word, Excel, Publisher, Outlook, Adobe Creative Suite, and/or Google Drive. Experience with distributing credentials. Ability to independently prioritize and handle work assignments. Working knowledge of NCAA rules and regulations. Licenses/Certifications Required Valid California Driver’s License or the ability to obtain one within 10 days of hire, with the ability to pass online class to gain a defensive driving certificate. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation : Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 3 ($3,709) per month. Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $3,565 - $5,092 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes : Generous Time Off : 15 paid holidays, vacation, and sick leave. Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage : Medical, dental, and vision options at low or no cost. Education Support : CSU tuition fee waiver for employees and eligible dependents. Optional Offerings : FlexCash, life and disability insurance, legal and pet plans. Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview . SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by March 10, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu.

Keywords: San Diego State University, Newport Beach , Facilities and Operations Assistant (Administrative Support Assistant II), Administration, Clerical , San Diego, California