Administrative Coordinator US Rare Disease - Thousand Oaks, CA

Company: Msccn
Location: Thousand Oaks
Posted on: April 1, 2026

Job Description:

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Administrative Coordinator – US Rare Disease What you will do? Let’s do this. Let’s change the world. In this vital role you will provide complex administrative and operational support to the Sales and Marketing Leads of Tavneos, within the US Rare Disease Business Unit. This role will support 2 Executive Directors and their directs (~4) with core responsibilities such as: Ensuring timely coordination of department members’ administrative needs: Manages multiple and/or or complex team calendars Coordinates domestic and international travel, prepares expense reports, and ensures compliance with company travel policies and trainings Coordinates end-to-end meeting logistics including scheduling, room reservations, catering, technology setup, agenda preparation, and tracking action items. Prepares and processes forms, documents and correspondence; anticipates, revises and sends correspondence Making travel arrangements and preparing expense reports Providing administrative support for cross-functional initiatives and special projects as assigned Supporting team culture initiatives such as team on-sites and meetings Partnering with the marketing/sales planning teams on all-staffs and sales meetings to ensure all technical components of the meeting run smoothly Maintaining department email distribution lists Preparing agendas and taking action-items as the need arises Partnering with members of the team to disseminate large communications (organizational announcements, Sales/Marketing communications, etc.) Ensuring team maintaining tech-forward growth mindset by continuously testing and sharing new technology and/or productivity tools to improve operations The Administrative Coordinator work assignments will require discretion and confidentiality, as well as considerable tact, judgment, creativity and initiative in resolving issues. The AC must also be able to manage multiple priorities in a continually changing environment. Additional Qualifications/Responsibilities What we expect of you We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a personable with these qualifications. Basic Qualifications: Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience Preferred Qualifications: 5 years’ experience in an administrative support role Strong knowledge of technology, including Outlook, Excel, PowerPoint Skills and use of AI tools such as ChatGPT Knowledge of SAP, Webex, MS Teams, SharePoint and Concur Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues Ability to work in a fast-moving, results oriented environment Strong cross functional partnership and communication across multiple members of the team Discretion in dealing with proprietary or confidential information Helpful, can-do attitude with a solution-oriented approach Polite and personable ‘team player’ Skilled at remaining calm under pressure Ability and willingness to travel to company meetings, sites, etc. (~10%) Salary Range 71,347.00 USD - 92,501.00 USD

Keywords: Msccn, Newport Beach , Administrative Coordinator US Rare Disease - Thousand Oaks, CA, Administration, Clerical , Thousand Oaks, California