Manager II - Project Controls

Company: Metrolink
Location: Pomona
Posted on: May 10, 2025

Job Description:

PURPOSE OF POSITION

Ready to make your application Please do read through the description at least once before clicking on Apply.

The Manager will oversee certain functions associated with the department and will maintain and improve project management practices in an assigned area to ensure project objectives are met. The position will lead cross functional efforts to maintain and improve project management practices at the consultant and staff level to mitigate risks associated with the execution of the Capital & Rehabilitation Program.

WHAT TO EXPECT NEXT: Applications will be reviewed and those most qualified will be forwarded to the hiring authority for consideration. The first review of applications begins May 30th, 2025. Interested applicants are encouraged to apply immediately.

DISTINGUISHING CHARACTERISTICS

This is the senior level of the Manager series. At this level, incumbents typically independently represent the organization; serve as a subject matter expert who possesses highly specialized knowledge, skills, abilities, and experience; are responsible for a specialty program area that has a major impact on the organization.




SUPERVISION EXERCISED AND RECEIVED

Receives oversight from departmental management.
First-line supervisory responsibility.

The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.

Manage departmental services and activities.
Develop strong business relationships with internal teams, SCRRA leadership and various stakeholders.
Establish and implement standard project management best practices to help reduce costs and improve timeliness of project delivery.
Develop cost estimates or schedules from planning conceptual level to final design and construction.
Manage the development, maintenance, and monthly/quarterly progress update schedules for Agency's capital and rehab projects.
Develop basis of estimate/schedule documentation which incorporates assumptions and scope of work for project specific estimates or schedules.
Demonstrate working knowledge of contract administration related to construction projects in public agency environment, specifically transit operators
Support development of estimating database which includes costs for labor, materials, and equipment used for design and construction.
Analysis of cost breakdowns and price schedules submitted by contractors.
Develop and implement earned value systems that accurately measure project work progress and performance
Collaborate with project managers to ensure that all project risks are identified, and all outstanding issues are trended, current and communicated.
Knowledge of public sector funding systems and manage grants and funding sources assigned to projects and contracts.
Demonstrate working knowledge of state and federal grant and contract regulations and requirements by public agencies, specifically transit operators.
Assist in development of robust risk analysis and management of risks across multiple projects and programs.
Lead cross-functional efforts to prepare, maintain and improve quarterly project expenditure forecasts.
Manage monthly project progress reporting activities including planning, development, and maintenance to ensure early, accurate, and consistent reporting of project information.
Serve as liaison on contract specifications such as scope, cost and schedule information, and assist with contract evaluations.
Assist in the development, planning and implementation of an Agency Project Management Information System.
Assist in the development, administration, compliance of internal PMO Standard Operating Practices.
The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws.

Education and Experience

Bachelor's Degree in Engineering, Business Administration, Project Management or a related field.
A minimum of six (6)) years of work experience performing similar duties in a construction or project management field.
Proficient with applicable systems, software, and tools used for estimating, scheduling or controls
A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.




Preferred Qualifications

Master's degree preferred.
Active membership in AACE, PMI, or similar association.




Knowledge, Skills, and Abilities

Knowledge of:

Project Management Information Systems
Project management best practices, project delivery standards, processes and templates
Enterprise Resource Planning (ERP) systems
Develop and implement queries to extract data from ERP system

Skilled in:

Microsoft Office Suite, especially Microsoft Excel
Scheduling software, specifically Primavera P6 and Microsoft scheduling tools
Data mining and analysis

Ability to:

Establish and maintain relationships with vendors
Work across cross-sectional teams
Organize and efficiently manage time and materials
Delegate responsibilities among members of a team
Work independently and take initiative
Think critically and creatively




PHYSICAL REQUIREMENTS

Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations.
Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery.
Transport equipment or boxes up to 25lbs.
Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks.
Hear and perceive the nature of sounds when working on or near railroad tracks.
Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations.

Working Conditions:

Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.). Telecommuting may be available for this classification.




Selection Process:

Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interviews. Candidates will be interviewed to determine their relative knowledge, skills, and ability in job-related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.




Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.




Supplemental Information

In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.




The SCRRA is an Equal Opportunity Employer. EEO/ADA

Keywords: Metrolink, Newport Beach , Manager II - Project Controls, Executive , Pomona, California