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Manager, Human Resources

Company: Clean Energy
Location: Newport Beach
Posted on: October 10, 2020

Job Description:

Company Mission

Clean Energy is changing the way the world fuels its vehicles. Reducing pollution from the transportation industry is an important goal for our nation, and we at Clean Energy know just how realistic and attainable that goal is with natural gas fuel.

Our company is an essential business and we are hiring!

Our office is located on a beautiful campus in Newport Beach, California.

Benefits Offered - 401K, Medical, Dental, Vision, Life, AD&D and more.

*UltiPro experience and compliance reporting is required*

Essential Duties and Responsibilities may include but not limited to the following:

Manage and administer employee benefit plans including life, health, dental, and vision insurance as well as the company's 401-k plan. Act as the interface with benefit brokers, vendors and employees to review coverage options and contracts for coverage, answer questions and resolve any issues. Follow up to ensure receipt of necessary benefit contracts and other documentation such as Evidence of Insurability forms.

Reconciles benefits accounts by reviewing and submitting invoices to senior management for approval. Analyze benefit changes to determine partial month calculations and retro adjustments and ensure that payroll information is adjusted accordingly. Follow up to ensure that partial month adjustments are properly invoiced from vendors.

Respond to Qualifying Life Event change issues and answer employee questions on benefit change eligibility. Follow up to ensure receipt of necessary benefit documentation such as Birth and Marriage Certificates.

Administer COBRA events when benefit change results in terminating a dependent or employee insurance coverage.

Input and approve employee changes such as benefit enrollment changes and address changes. Initiate Benefit and Payroll changes required by inter-state employee move.

Conducts the recruiting function to fill all regular full-time/part-time, exempt, non-exempt, and temporary vacant positions and develop recruitment strategies and tools to ensure selection of best candidates. Conducts the pre-employment process and reviews results to verify and validate results.

Maintain records of personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.

Prepare, and analyze HR reports related to Recruiting. Prepare monthly HR human resources reports to track and report new hires, separations, and employee population data. Audit for accuracy and communicate to other organizations and management as needed. Prepare analysis of turnover data.

Manage and administer time-off programs such as vacation, sick leave, disability and leave of absence. Act as the interface with disability and leave of absence vendors including legal counsel as well as employees to answer questions and resolve issues.

Maintains benefits staff by recruiting, selecting, orienting and training employees. Work with Human Resources staff to ensure the proper maintenance of employee benefit files and records.

Manage benefit open enrollment. Work with benefits broker to draft open enrollment communication and materials. Prepare internal employee communication drafts regarding Benefits and/or policy changes. Answer employee questions related to Open Enrollment and audit to ensure employees have enrolled.

Analyze and reconcile monthly benefit invoices for all Benefit vendors to ensure accuracy of invoices. Investigate discrepancies and provide resolution in non-routine situations.

Ensure preparation and submittal of all Federal and State compliance reports filing, i.e.

EEO - 1, Vet's 110, ACA, and Affirmative Action Plans.

Program, prepare and analyze Human Resources reports. Prepare monthly human resources reports to track and report new hires, separations, and employee population data. Audit for accuracy and communicate to other organizations and management as needed.

Prepare organization charts and audit for accuracy.

Maintain confidentiality of data and sensitive information.

Other duties as assigned.

Supervisory Responsibilities

May directly supervise employees. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's Degree or equivalent, plus a minimum of 7 years of related experience and a minimum of 2 years of human resources management/supervisory experience; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Advanced knowledge of Microsoft Office applications including Word, Excel and PowerPoint. Advanced knowledge of Human Resource systems such as Ultimate Software, and advanced internet skills.

Certificates, Licenses, Registrations

None required.

Competencies

To perform the job successfully, an individual should demonstrate the following behaviors:

Quality: Consistently produces high quality work (accurate, neat, and thorough). Strives to improve productivity, processes and quality. Demonstrates strong knowledge and skills related to the job. Presents a professional image with dress, demeanor, and manners. Maintains clean work space, company equipment and company vehicles. Safety is a high priority; performs job safely.

Communication: Communicates clearly, concisely, effectively, professionally and timely.

Exhibits good listening and comprehension skills. Keeps others appropriately informed and shares ideas even when unpopular. Listens to what others have to say. Maintains open and active communication with colleagues. Effectively uses knowledge and experience in asking, probing, and anticipating issues to ensure quality is provided.

Teamwork: Fosters the spirit of working with each other. Displays respect, courtesy, politeness, tact, and openness. Handles conflict in an appropriate and professional manner. Builds relationships, promotes cohesiveness, models collaboration with others. Considers impact and issues for our customer and other departments. Engages other impacted departments early for solutions.

Persistence: Develops workable alternatives and solutions. Exhibits persistence in following assignments through to completion. Promotes process improvements.

Reliable: Responds in a timely manner. Is honest, ethical, value-driven and trustworthy. Keeps commitments made, completes assignments and meets deadlines. Accountable--Takes

Keywords: Clean Energy, Newport Beach , Manager, Human Resources, Human Resources , Newport Beach, California

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