NewportBeachRecruiter Since 2001
the smart solution for Newport Beach jobs

Legal Secretary

Company: Confidential
Location: Newport Beach
Posted on: September 15, 2022

Job Description:

JOB DESCRIPTION JOB TITLE : Legal Assistant FLSA: Non-Exempt DEPARTMENT : Litigation SUMMARY : Assists legal and non-legal staff in performing any needed secretarial functions for the firm. Duties include word processing, typing, scanning, copying, making appointments and maintaining attorney calendars and dockets. ESSENTIAL DUTIES AND RESPONSIBILITIES : "Essential functions" are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.1. Prepare legal documents such as pleadings, briefs, opinions, complaints, motions, subpoenas and other correspondence from verbal and written instructions.2. Distribute incoming mail to assigned attorneys in a timely fashion. Prepare outgoing mail.3. Assist with firm's records management process by providing records assistants with client/matter, name/number and instructions to help assure that documents are filed and recorded in records management system in accordance with firm guidelines.4. Maintain up to date and accurate information in the firm's data base ProLaw and follow recommended procedures and protocols.5. Participate in litigation process by coordinating and assuring the delivery and service of documents to courts and participants in lawsuits. Assure that court dates and associated deadlines are properly calendared and followed.6. Assist in keeping firm's clients up to date on case information by way of various data bases and systems for reporting to clients.7. Each assistant is expected to perform any other duties that may be requested by the Supervising Secretary or firm administration.8. Be familiar with and follow firm policies. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED : 1. Ability to read and write in order to prepare routine office correspondence and forms; perform non-complex arithmetic calculations when verifying calculations on forms and documents and when maintaining records and files.2. Knowledge of County, State and Federal court filing guidelines, procedures for scheduling and methods of appearance.3. Knowledge of legal phrases, terminology, content and format of legal documents.4. Approximately three years on-the-job experience necessary in order to perform complex administrative duties in a professional services setting.5. Ability to organize and prioritize numerous tasks and complete them under time constraints.6. Ability to proofread typed material for grammatical, typographical and spelling errors.7. Ability to type standard memoranda and correspondence from rough draft at a level of 70 words per minute.8. Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.9. Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.10. Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.11. Ability to retrieve and distribute files, written documents or office supplies weighingup to 20 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.12. Ability to operate standard office equipment, including personal computer, copier, facsimile and telephone.13. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. WORKING CONDITIONS : 1. Normal office environment with little exposure to excessive noise, dust, temperature and the like.The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.Job Type: Full-timePay: $52,000.00 - $72,000.00 per yearBenefits: 401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insuranceSchedule: 8 hour shiftWork Location: One location

Keywords: Confidential, Newport Beach , Legal Secretary, Legal , Newport Beach, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Newport Beach RSS job feeds