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Project Coordinator

Company: Ledgent Technology
Location: Newport Beach
Posted on: January 12, 2021

Job Description:

Title: Project CoordinatorLocation: Newport Beach, CADuration: 6+ monthsJOB DESCRIPTIONCurrently, we are seeking a Project Coordinator Contractor to work in the Corporate Strategic PMO in Newport Beach, CA. The Corporate Strategic PMO supports the enterprise goals and initiatives of all Corporate areas throughout the company and its subsidiaries. These departments include: Human Resources, Finance, Enterprise Risk Management, Corporate Development, Audit, Public Affairs, Safety & Security, Legal & Compliance.The Project Coordinator will administer and organize related projects, from simple activities to more complex plans specifically for the GRC (Governance, Risk and Compliance) Program. The Project Coordinator responsibilities include working closely with the Project Sponsor, Program Manager and Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. The Project Coordinator will perform various coordinating tasks, that include scheduling, risk management, administrative duties, maintaining project documentation and handling financial queries. To succeed in this role, the candidate should possess excellent time management and communication skills, as the role will collaborate with project teams to deliver results on deadlines.Specific Accountabilities:Schedule requested meetings, support agenda creation and distribute agendas, and document and publish minutesSupport project financials, including updating spent-to-date, collecting new estimates and generating re-forecastsMaintain project plans by capturing task updates such as progress and completion dates, updating resources, updating work segment plans, or performing other directed updatesMaintain project calendars and update weekly status reportsMaintain project repository and follow-up on overdue deliverables and approvalsMaintain and update tracking tools and logs, including change control, issues logs, decision/action logs, and risk managementProject Coordinators work alongside Project Managers to arrange the logistics of a project. Such as work with team members to create a project timeline, set goals and determine what elements are needed to complete the project. Perform other project or program management support as neededQualifications: College Degree in Business Administration or related fieldExcellent communication skills, strong grammatical skills, very strong organizational and multi-tasking skills2+ years' experience as a Project Coordinator or similar support role on risk management, operational, and technology projects. Specifically: managing project resource schedules, project calendars, risk logs and resource plans; supporting key meetings (scheduling, agenda distribution, minutes); maintaining project financials; updating status and progress; posting and storing materials and artifacts; and maintaining tracking tools and logs (Risks, Assumption, Issues, Decision)Experience with Adobe Acrobat, Microsoft Office suite - Excel, Word, PowerPoint, Visio and MS ProjectExperience in administrating collaborative sites/tools such as SharePoint, MS Teams, JIRA, GoTo Meeting, Skype for Business, ZoomAn ability to prepare and interpret flowcharts, schedules and step-by-step action plansFamiliarity with operational risk management and quality assurance controlPMP certification and/or Change management certification is a plusWe are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ledgent Technology, Newport Beach , Project Coordinator, Other , Newport Beach, California

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