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Legal/Executive Assistant

Company: Research Affiliates
Location: newport beach
Posted on: May 3, 2021

Job Description:

Research Affiliates, LLC, is looking for an experienced Legal Assistant/Executive Assistant to provide administrative support to the Legal, Finance, and HR teams, in addition to general office administration responsibilities.

Roles and Responsibilities

* Support the Chief Legal Officer and Chief Financial Officer and others in the Legal and HR departments, including scheduling all internal and external meetings, resolving scheduling conflicts, assembling meeting materials, and ensuring smooth execution of day-of schedule. * General administrative support of the Legal & Compliance team, consisting of coordination and booking of all domestic and international travel, including reserving flights, hotels, car service, and dinners; expense reconciliation; meeting minutes; distribution of meeting documents; scanning and copying; and handling all incoming calls. * Organize and manage the firm's contract management system, including filing legal agreements and assisting with tracking of agreement renewals and expirations. * Manage firm's compliance software (ComplySci) and other regulatory obligations, as needed, for the firm's SEC-registered investment adviser. * Draft and proofread legal documents and correspondence. * Provide basic office support in cooperation with administrative team, including assistance with the main phone line, distribution of mail, and welcoming of guests. * Provide backup support to other administrative team members. * Other ad-hoc duties as assigned.

Requirements

* Minimum of 6+ years of experience as a Legal Assistant or Executive Assistant. * Experience with Legal & HR departments and/or legal documentation. * Bachelor's Degree is preferred and basic business, math, and accounting skills are required. * Strong technical skills; high proficiency in Outlook, Microsoft Word, Excel, PowerPoint, and Adobe Professional is required. * Concur or similar expense management application experience. * Strong communication, organizational, and interpersonal skills, as well as strong attention to detail. * High degree of professionalism. * Ability to handle confidential information. * CRM knowledge a plus.

Keywords: Research Affiliates, Newport Beach , Legal/Executive Assistant, Other , newport beach, California

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