Legal/Executive Assistant
Company: Research Affiliates
Location: newport beach
Posted on: May 3, 2021
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Job Description:
Roles and Responsibilities * Support the Chief Legal Officer and Chief Financial Officer
and others in the Legal and HR departments, including scheduling
all internal and external meetings, resolving scheduling conflicts,
assembling meeting materials, and ensuring smooth execution of
day-of schedule. * General administrative support of the Legal &
Compliance team, consisting of coordination and booking of all
domestic and international travel, including reserving flights,
hotels, car service, and dinners; expense reconciliation; meeting
minutes; distribution of meeting documents; scanning and copying;
and handling all incoming calls. * Organize and manage the firm's
contract management system, including filing legal agreements and
assisting with tracking of agreement renewals and expirations. *
Manage firm's compliance software (ComplySci) and other regulatory
obligations, as needed, for the firm's SEC-registered investment
adviser. * Draft and proofread legal documents and correspondence.
* Provide basic office support in cooperation with administrative
team, including assistance with the main phone line, distribution
of mail, and welcoming of guests. * Provide backup support to other
administrative team members. * Other ad-hoc duties as assigned. Requirements * Minimum of 6+ years of experience as a Legal Assistant or
Executive Assistant. * Experience with Legal & HR departments
and/or legal documentation. * Bachelor's Degree is preferred and
basic business, math, and accounting skills are required. * Strong
technical skills; high proficiency in Outlook, Microsoft Word,
Excel, PowerPoint, and Adobe Professional is required. * Concur or
similar expense management application experience. * Strong
communication, organizational, and interpersonal skills, as well as
strong attention to detail. * High degree of professionalism. *
Ability to handle confidential information. * CRM knowledge a
plus.
Keywords: Research Affiliates, Newport Beach , Legal/Executive Assistant, Other , newport beach, California
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