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SENIOR ADMINISTRATIVE ASSISTANT SR - BREAST CARE & IMAGING CENTER (Newport Beach, CA, US)

Company: Hoag Memorial Hospital Presbyterian
Location: Newport Beach
Posted on: June 10, 2021

Job Description:

The Senior Administrative Assistant will serve as the first point of contact, both in person and for incoming calls to the department. This person will provide administrative support, playing an important role in the overall success of the department. Responsibilities can include answering telephone calls and assisting callers, coordinating appointments. Monitor and/or order office supplies as needed as well as keeping supplies organized. Scheduling equipment repair and service. May distribute mail and process incoming/outgoing mail. Schedules various room reservations for meetings and maintains room calendars as requested. Assists in the development of policies and procedures and departmental forms. Maintains confidentiality. Maintains up to date unit specific data, logs, and runs reports for management. May support ongoing Programs or special Projects as needed. Acts as Hoag Ambassador to patients, visitors, staff, physicians, vendors and the community. Performs other duties as assigned.

Job Knowledge, Skills, and Competencies

  • Demonstrates ability to work with a diverse group of people in a manner that enables them to reach their full potential, in pursuit of organizational objectives.
  • Maintains knowledge of technology, tools, equipment and other devices in work area. Demonstrates competence in technology skills required for the role, as well as ability to learn and master new skills. For clinical positions this includes equipment and devices pertinent to treatment, procedures and practice.

  • Listens to and understands what others are saying. Establishes effective working relationships with others, contributing to a climate of mutual respect and cooperation. Uses language to the situation. Demonstrates sensitivity and tact, understanding own effect on the motivation, attitudes and actions of others. Makes favorable first impressions.

  • Demonstrates full knowledge and understanding of concepts and procedures needed to be successful in the role, including knowledge of applicable department, organization and external rules and regulations impacting day to day processes. For clinical positions, this includes clinical procedures required by department and unit, as demonstrated by unit -based competency testing.

  • Ability to speak and write effectively, demonstrates fundamental command of language, communicates well using all mediums.

  • Position may require local travel between various Organization locations.

Education and Experiences

  • High School Graduate or equivalent
  • Working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems.
  • Minimum 2- 4 years' experience required.
  • Three (3) years' administrative support experience in a corporate environment preferred.
  • Bachelor's degree in healthcare-related field preferred.

Keywords: Hoag Memorial Hospital Presbyterian, Newport Beach , SENIOR ADMINISTRATIVE ASSISTANT SR - BREAST CARE & IMAGING CENTER (Newport Beach, CA, US), Other , Newport Beach, California

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