Business Services Coordinator
Location: Newport Beach
Posted on: August 8, 2022
The purpose of this position is to perform clerical duties of
moderate complexity and difficulty in accordance with the office
procedures of individual departments. May include a combination of
answering telephones, bookkeeping, typing or word processing,
stenography, office machine operation, and filing.
ESSENTIAL DUTIES AND RESPONSIBILITIES
May type, format, proofread, and edit correspondence and other
documents, from notes or dictating machines, using word processing
May communicate with internal and external clients to answer
questions, disseminate or explain information, take orders, and
May complete work schedules, manage calendars, and arrange
May create a wide variety of template, company-sanctioned marketing
materials that may include maps, advertisements, demographic
reports, and executive summary brochures for in-house and client
presentations using advanced desktop, graphic, and mapping
May perform technical duties such as working with multi-media
software, setting up Audio Visual equipment, initiating video
conferences, or operating phones or the Internet.
May perform a variety of facilities and maintenance duties such as
processing work orders for maintenance, coordinating moves, taking
inventory and ensuring adequate supplies, or maintaining a
May answer telephones, direct calls, and take messages.
May maintain and update filing, inventory, mailing, and database
systems, either manually or using a computer.
May open, sort, and route incoming mail, answer correspondence, and
prepare outgoing mail.
May compile, copy, sort, and file records of office activities,
business transactions, and other activities.
May compute, record, and proofread data and other information, such
as records or reports.
May review files, records, and other documents to obtain
information to respond to requests.
Other duties may be assigned.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) required.
Minimum 2 years of related experience.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short
correspondence, and memos and ask clarifying questions to ensure
understanding. Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients,
co-workers, and/or supervisor. Ability to effectively present
information to an internal department and/or large groups of
Requires basic knowledge of financial terms and principles. Ability
to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in
standard situations. Ability to solve problems in standard
situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company
policies to achieve set results and deadlines. Errors in judgment
may cause short-term impact to co-workers and supervisor.
Keywords: CBRE, Newport Beach , Business Services Coordinator, Other , Newport Beach, California
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