Executive Assistant

Company: Jobot
Location: Newport Beach
Posted on: September 19, 2023

Job Description:

Do you want to work with an incredible CEO who supports her people and stresses work/life balance, while interfacing with clients and being challenged in your role!This Jobot Job is hosted by: Mark C. JohnsonAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $70,000 - $80,000 per yearA bit about us:We are a business consulting firm that provides our clients with a wide array of outsourced accounting services. We have assembled a team that is comprised of diverse skillsets, exceptional credentials, and an unwavering commitment to providing you with the best, most comprehensive financial and accounting services available.Given our experience working with clients across numerous industries, we have the foundation to provide you with superior accounting services all while stressing the importance of integrity, value, and trust.Why join us?Work with a growing and thriving firm that puts it's focus on it's people. Work remote from ANYWHERE. We've always been remote and see great value in hiring the best, providing you the tools and resources to be successful, and location doesn't play into this equation. Work NO overtime, we believe in people having a great work/life balance.Job DetailsJob Details:We are seeking a dynamic and experienced Executive Assistant to support our CEO and other leaders. This is a permanent position that offers an exciting opportunity to work in a fast-paced, high-performance environment. The successful candidate will provide high-level administrative support, ensuring all assigned duties are executed swiftly and efficiently. This role requires a highly organized and proactive individual with a strong ability to multitask and prioritize tasks. Responsibilities:1. Provide comprehensive administrative support to the executive team including calendar management, meeting coordination, and preparation of meeting materials.2. Manage and track multiple high-priority projects simultaneously, while maintaining attention to detail and meeting deadlines.3. Utilize QuickBooks for various financial tasks such as invoicing, budget tracking, and expense reporting.4. Serve as a key point of contact for clients, demonstrating excellent customer service skills and the ability to handle queries effectively.5. Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite.6. Exercise discretion and confidentiality in handling sensitive company information.7. Use problem-solving skills to address and resolve administrative issues as they arise.8. Contribute to team efforts by accomplishing related tasks as needed.Qualifications:1. 6+ years of executive administration experience, preferably within the Finance industry.2. Proficiency in QuickBooks and Microsoft Office Suite is required.3. Demonstrated experience in a client-facing role, with exceptional communication and customer service skills.4. Proven ability in managing complex calendars, coordinating meetings, and event planning.5. Strong project management skills, with a track record of managing multiple projects simultaneously and meeting deadlines.6. Excellent problem-solving skills, with a proactive approach to resolving issues.7. Exceptional organizational skills, with a keen eye for detail and the ability to prioritize tasks effectively.8. Superior time management skills, with the ability to work under pressure and meet tight deadlines.9. A minimum of 2+ years of experience in a similar role is required.This role is a fantastic opportunity for a seasoned Executive Assistant to take the next step in their career. You will be working in a fast-paced and dynamic environment where your skills will be crucial to the success of our team. If you are a self-starter with a can-do attitude and a passion for excellence, we would love to hear from you.Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Keywords: Jobot, Newport Beach , Executive Assistant, Other , Newport Beach, California